How to Ask for a Strong Recommendation Letter

Many university, scholarship and internship applications ask for a recommendation letter. This is a letter from a teacher or mentor who knows you. A good one can add a helpful view of who you are. But the person writing it is doing you a favour, so how you ask matters. Here is a simple guide.

Choose the right person

The best writer is not always the most famous person. Choose someone who knows you well and has seen you grow.

• A teacher from a subject related to your application
• A coach, club leader or supervisor
• A school counsellor

Avoid asking family members or friends. Check the application rules, because many ask for a specific type of person, such as a teacher or counsellor.

Ask early

Teachers often write many letters at the same time. Ask at least a few weeks before the deadline, and earlier if you can. Asking early is polite and gives them time to write something thoughtful. If you are not sure when deadlines are, check the official application page.

Ask in the right way

Ask in person if possible, or send a polite email. Give them an easy way to say no. For example: "Would you feel comfortable writing a recommendation for me? I understand if you are too busy." It is better for them to decline than to write a weak letter in a rush.

Give them what they need

Make the job easier by preparing a small information pack:

• A list of the programmes you are applying to, with deadlines
• How and where to submit the letter
• Your CV or a list of activities
• Your draft personal statement, if you have one
• A few reminders of your work in their class, such as a project you were proud of

Do not tell them what to write. Just help them remember. If you are unsure what your strengths are, our career toolkit may help you reflect.

Check the privacy settings

Some applications let you waive your right to read the letter. This is often expected, because it shows the writer was free to be honest. The rules vary, so read the instructions carefully and ask your counsellor if you are unsure.

Follow up kindly

• Send a polite reminder about a week before the deadline.
• Check that the letter was submitted, if the system shows it.
• Do not nag or pressure.

Say thank you

Write a thank-you note or message. Later, let them know how things turned out. Teachers love hearing about your next steps.

A recommendation letter cannot guarantee an offer, but a thoughtful one can add depth to your application. If you want help organising your whole application plan, you can book a session.

Want a second pair of eyes on your plan? Take the free four-factor quiz or book a free 20-minute intro call with William.